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Improve Your Records Management System - חלק שני

system may prove to be very useful

Make Sure the New System is Exactly What Your Office Needs

In order to make sure you get the records management system that is suitable for your office, you need to be able to define the office and employee requirements. Sounds easy enough, but try to sit and put in writing all the employee and office needs that the records management system will need to answer and you will discover that it may be a daunting task. Make sure you sit down with whoever is supplying the new records management service and explain exactly what you need. Don’t make compromises and avoid using systems that will provide partial answers. You may find yourself in a situation in which the entire system will need to be replaced in less than a year.

Understand What Information You Need

Again, easier said than done. An efficient records management system will allow you and your employees to retrieve files and information instantly. But a system that will be too large may be slow and over complex. Therefore, it’s important to make decisions regarding archiving of dated information. You may want to research your own employees to better understand what information each and every one of them needs on a daily basis.

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